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Office Coordinator

Office Coordinator

Job ID 
US-MI-Grand Haven
Posted Date 

Job Description

Brilliance Publishing is looking for an exceptionally bright, well-organized, and self-motivated Office Coordinator to support our business. In this role, you will be supporting senior leaders across the business with administrative support, lead office procurement and coordinate events site wide. Another primary role will be working with our Casting Department to assist in coordinating travel and effective communications with our outside talent.
The Office Coordinator will be relied on to have extreme attention to detail, the ability to meet tight deadlines, efficient organizational skills, and the ability to switch gears at a moment's notice. In this role you will demonstrate a high level of professionalism and confidentiality, as you represent Brilliance Publishing with contractors, vendors, Amazon Corporate contacts and service vendors. The successful candidate will possess the ability to balance multiple projects, complete tasks independently and react with appropriate urgency when required.
• Coordinate and book travel arrangements for employees and external partners (candidates, talent, authors etc.)
• Lead procurement efforts including optimizing spending for office supplies, printer supplies, meetings, event materials and any other items
• Provide administrative services to leaders including calendar support, research, meeting coordination, assisting in project management of trade shows, community events, department activities, site wide events and other related assignments.
• Support site wide items such as mail, monitor signage, visitor support, common area maintenance etc.
• Lead or assist internal groups as assigned for employee engagement and communication efforts such as our newsletter, activities, wellness or safety teams
• Have fun at work and help others do the same

While a critical role for our business, applicants should understand this is an entry level position and the position is not relocation eligible.

Basic Qualifications

Basic Qualifications
• 2+ Years of experience demonstrating proficiency in administrative support or related work
• Able to demonstrate high proficiency in Microsoft Office products including Outlook, Excel, and Word.
• Able to demonstrate mastery of the English language including strong writing skills, use of proper grammar and experience working with customers or other outside parties. .
• Able to provide examples of projects that have been facilitated or coordinated using individual judgement, tracking and effective communication mechanisms.

Preferred Qualifications

Preferred Qualifications
• College education, specialized training or certifications in related fields
• Prior experience in procurement
• Prior experience in corporate travel services
• Strong analytical skills and demonstrated ability to improve processes
• Strong communication and interpersonal skills across diverse work groups and work locales
• Ability to prioritize and handle multiple assignments at any given time
• High levels of integrity and discretion
• Impeccable attention to detail
• Highly motivated, organized individual who is able to work effectively with minimal supervision

Brilliance Publishing is an Equal Opportunity-Affirmative Action Employer – Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation.