Amazon

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Executive Assistant

Executive Assistant

Job ID 
620461
Location 
US-WA-Seattle
Posted Date 
2/9/2018

Job Description

  • Amazon is seeking a self-motivated individual with good judgment, an eye for accuracy, professional integrity, and an exceptional ability to attend to details and get things done. The successful candidate will demonstrate a proven track record for taking initiative and working independently to deliver results that exceed expectations. This fast-paced team requires someone who looks around corners to plan ahead on behalf of the organization and who serves as a firm and steady anchor to ensure that the team remains focused on what’s important. A sense of humor is a must!

    The most successful candidate will be a strong communicator, both verbally and written, possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture. You will work closely with other Executive Assistants within the organization. Understanding basic company organization, working relationships, and business partner roles and responsibilities is important as this position will work closely with other assistants across the business and finance teams. You should ideally have knowledge of and experience working with a global team across multiple time zones, languages and cultures.

    Key Responsibilities include:
    · Management of complex calendar and scheduling
    · Track and help drive completion of key deliverables and follow up on outstanding items
    · Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
    · Act as a liaison for direct reports
    · Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
    · Contribute to longer term Finance projects
    · Management of team space, including moves and reconfigurations
    · Manage domestic and international travel as needed
    · Have fun at work and help others do the same
    Amazon is an Equal Opportunity Employer.
    Internal job description
    Amazon is seeking a self-motivated individual with good judgment, an eye for accuracy, professional integrity, and an exceptional ability to attend to details and get things done. The successful candidate will demonstrate a proven track record for taking initiative and working independently to deliver results that exceed expectations. This fast-paced team requires someone who looks around corners to plan ahead on behalf of the organization and who serves as a firm and steady anchor to ensure that the team remains focused on what’s important. A sense of humor is a must!

    The most successful candidate will be a strong communicator, both verbally and written, possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture. You will work closely with other Executive Assistants within the organization. Understanding basic company organization, working relationships, and business partner roles and responsibilities is important as this position will work closely with other assistants across the business and finance teams. You should ideally have knowledge of and experience working with a global team across multiple time zones, languages and cultures.

    Key Responsibilities include:
    · Management of complex calendar and scheduling
    · Track and help drive completion of key deliverables and follow up on outstanding items
    · Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
    · Act as a liaison for direct reports
    · Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
    · Contribute to longer term Finance projects
    · Management of team space, including moves and reconfigurations
    · Manage domestic and international travel as needed

Basic Qualifications

Basic qualifications
· 5+ years’ experience assisting at the leadership level in a fast-paced environment or equivalent
· Proficiency with the Microsoft Office Suite, specifically Outlook, Word, Excel, SharePoint, Visio and PowerPoint

Preferred Qualifications

Preferred qualifications
· Excellent organization, planning, time management and problem-solving
· Highly motivated, organized and able to work effectively with minimal supervision
· Ability to work in a highly ambiguous environment; flexible
· Positive, proactive and able to consistently exercise great judgment
· Ability to handle administrative details independently, while keeping team members adequately informed
· Ability to prioritize and react with appropriate levels of urgency to multiple situations, requests and events that require quick response or turnaround
· High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company
· Exceptional written and verbal communication skills, and team-oriented philosophy
· Knowledge of and experience working with a global team across multiple time zones, languages and cultures
Amazon is an Equal Opportunity Employer.