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Accounts Payable Coordinator

Accounts Payable Coordinator

Job ID 
594415
Location 
US-NJ-Newark
Posted Date 
11/10/2017

Job Description

Want to work for a company whose mission is to change people’s lives through spoken words?

Audible, Inc. is the world’s largest seller and producer of spoken audio entertainment, information and educational programming. Audible was created to unleash the emotive music in language and the power and utility of verbal expression. Audible invented and commercialized the first portable digital audio player in 1997; its consistent focus on technological innovation and superior programming has earned the company many millions of habituated subscribers who spend almost two hours per day listening to Audible content.

An Amazon subsidiary with a start-up vibe and small company feel - and enjoying a breathtaking growth rate – Audible has recreated a media category by offering an escalating array of listening products that enrich daily life for a growing population of people who want to be more productive, well-informed, or more thoughtfully entertained. Founded in 1995 and headquartered in Newark, NJ since 2007, audible.com offers over 250,000 downloadable audiobooks, audio editions of periodicals, and other programs. Audible is the exclusive supplier of audiobooks to Apple’s iTunes store worldwide and operates fourteen global outlets including audible.co.uk in London, audible.de in Berlin, audible.fr in Paris, audible.com.au in Sydney and audible.co.jp in Tokyo.

Audible is looking for an organized, energetic and enthusiastic candidate to join the fast paced world of Accounting and Finance. We’ll give you the opportunity to really make a difference and have an impact our business. We’re looking for exceptional people with accounting and related finance experience combined with systems knowledge, a customer service passion, analytical, auditing and problem solving skills.

The position of Accounts Payable Coordinator will begin with a heavy emphasis on data entry of invoices into our accounts payable sub-ledger. In addition to being directly responsible for the processing of daily incoming invoices, the position will evolve to include preparing payment runs, managing the AP mailbox, calculating Sales & Use tax and assisting with special projects and additional duties as needed. The Accounts Payable Coordinator must establish and maintain strong relationships and communication with both our internal and external contacts. The Accounts Payable Coordinator will provide efficient, effective problem solving and resolution. Special projects and tasks will be required as needed such as monthly reconciliation of critical vendor’s accounts, conference calls with vendors regarding issues and weekly updates to management regarding AP status. The Accounts Payable Coordinator will manage critical vendors with a high level of support and detail to ensure accounts are kept current.

The successful candidate will be a self-starter, a quick learner, and will have the ability to efficiently manage various high-priority responsibilities. Candidate must possess intermediate excel skills and exceptional communication skills.

KEY RESPONSIBILITIES
As a Customer Obsessed company whose main priority is to evaluate what would work best for the customer and ‘work backwards’, we bring passion and dedication when working with External and Internal Partners. In this role, you will need to:
  • Be responsible for processing high volume of AP invoices through data entry in our A/P sub-ledger
  • Resolve, research and escalate invoice to PO variances for price, quantity and receiving
  • Monitor and manage daily AP Stats to ensure invoices are processed timely and prompt pay discounts are taken
  • Accurately calculate and apply Sales & Use tax
  • Actively participate in identifying and making improvements to AP-related workflows/processes/software
  • Manage AP mailbox to ensure timely response and resolution regarding payment inquires, processing issues and other requests
  • Prepare ad hoc reporting and analysis as required.

Basic Qualifications

  • 1-2 years of experience in accounts payable
  • Strong research, analytical and problem solving skills
  • Exceptional written and verbal communication skills
  • Superior math skills and strong attention to detail
  • Proven ability to interact with various departments across an organization
  • Strong Intermediate Excel skills
  • Comprehend the sense of urgency regarding critical vendors and payments
  • Strong sense of urgency with all work-related tasks
  • Ability to operate in a high-energy, high-intensity environment
  • Self-motivated and organized with good time management skills
  • Entrepreneurial attitude and work ethic
  • Ability to multi-task with various projects

Preferred Qualifications

  • NetSuite and Oracle experience a plus
  • Experience with Sales & Use Tax
  • Ability to work both autonomously and as a team in a highly demanding and fast paced environment
  • Takes initiative with positive attitude and approach to work
  • Takes ownership and accountability of daily workload
  • Team player attitude, enjoys collaboration and is self-motivated
  • Continuous improvement mindset, working towards efficiency



BENEFITS

We have a comprehensive benefits package but here are some of the fun perks:
  • Daily catered lunch, Monday breakfast and juice bar, snacks and Friday happy hours
  • Free onsite gym and 25% fitness reimbursement
  • Seasonal sports clubs - basketball, hockey, soccer, volleyball, softball and more
  • Company sponsored events
  • Transit reimbursement, paid parking and shuttle service\
  • Tuition assistance
  • Annual Amazon discount
  • Meaningful community involvement opportunities including mentoring interns, literacy tutoring and Audible Scholars, along with collaboration on start-up projects incubating in Newark Venture Partners

Audible, Inc. is the world’s largest seller and producer of spoken audio entertainment, information and educational programming. Since inventing and commercializing the first portable digital audio player in 1997, our focus on technological innovation and superior programming has earned us millions of subscribers around the world. We’re an Amazon subsidiary with a presence on four different continents, yet we maintain a startup vibe and small company feel. We offer more than 375,000 downloadable audiobooks, audio editions of periodicals, and other programs, and an escalating array of listening products that enrich daily life for a growing population of people who want to be more productive, well-informed, and thoughtfully entertained.

Audible is an Equal Opportunity Employer-Minority/ Female/ Disability/ Vet